Privacy Notice
Inbox Filing Solutions – Privacy Notice
This privacy notice provides details of the personal information we collect from you, what we do with it, how you might access it and who it might be shared with.
Our Organisation:
Inbox Filing Solutions
63 Dawn Crescent
De Wijnlanden Estate
Stellenbosch
South Africa
Mobile: +27 64 532 9313
Organisation email: emma@inboxsolutions.co.za
What we do with your personal information?
We use your personal information only for the purpose for which it is collected. Among others, this purpose could be to provide a service, assist us with administration, recruit prospective employees or even to comply with a legal obligation. We may use your personal information for other similar purposes, including marketing and communications, but that will only occur in the case where we have your consent or another lawful justification for doing so.
What personal information do we collect?
Generally, we collect the following personal information. If there is any specific personal information to collect, we will indicate as such, at or near the time of collection.
Physical address
Identification Number
Telephone number
Confidential Correspondence
Education history
Employment history
Email address
Financial & banking details
Location information
Name, together with other identifying information
Who might we share your personal information with?
To maintain and improve our services, your personal information may need to be shared with or disclosed to our service providers, other organisations such as ours or, in some cases, public or legal authorities.
If we transfer your personal information outside of South Africa, we apply the necessary safeguards which include, confirming whether the receiving country has the proper data protection law, ensuring that there is a binding agreement between parties or, if the transfer is internal to our organisation, commitment to binding corporate rules. Details of these safeguards may be obtained by contacting us directly.
How do we look after personal information?
We limit the amount of personal information collected to only what is fit for the purposes as described above. We restrict, secure and control all of our information assets against unauthorised access, damage, loss or destruction; whether physical or electronic. We retain personal information only for as long as is described above, to respond to your requests, or longer if required by law. If we retain your personal information for historical or statistical purposes we ensure that the personal information cannot be used further. While in our possession, together with your assistance, we try to maintain the accuracy of your personal information.
How can you access your personal information?
You have the right to request access to any of your personal information we may hold. If any of that information is incorrect, you may request that we correct it. If we are improperly using your information, you may request that we stop using it or even delete it completely. If you would like to make a request to see what personal information of yours we might hold, you may make a request from our organisation website or contact us as per the details above Where you have previously given your consent to process your personal information, you also have the right to request that we transmit your personal information to a different service provider. Where it may have been necessary to get your consent to use your personal information, at any moment, you have the right to withdraw that consent. If you withdraw your consent, we will cease using your personal information without affecting the lawfulness of processing based on consent before your withdrawal.
Our Information Officer
Emmarentia Stander
Mobile: +27 64 532 9313
The SA Information Regulator
The Information Regulator (South Africa)
+ 27 827 464 173
inforeg@justice.gov.za
